Lyle's Horizons Steering Team Meeting Minutes July 9, 2009

Attendees: Linda Williams, Bob Hansen, Lori Hull, Sherri Starkin, Vern Harpole, Barbara Sexton, Marcia Buser (notetaker). Not present: Mindy Robison, Mildred Lykens, Julie Larson

Purpose: 1^st meeting for Horizons Phase III: Community Visioning. During this phase, the Steering Team will involve the community in developing a Strategic Poverty Action Plan. This will involve surveying community members and sharing the results at a Horizons Community Celebration.

Minutes:

1. Discussion & Decisions:

a. Visioning Process:

Must involve at least 15% of the community. We will do a door-to- door survey, and include not only town, but Old Hwy 8, Canyon Road, Centerville Hwy, Hwy 142 to a designated mileage from Lyle.

Survey should include about 5 questions that are relevant to our Horizons projects.

We will need volunteers to survey assigned areas & handout flyers for Horizons Community Celebration (item 1.c.). Survey plan to be developed at next meeting July 14^th – see at end of minutes. May include doing a prize drawing raffle for those completing the survey.

Include other active Horizons participants to help out with survey. They are also welcome to attend Steering Team meetings as non-voting members.

b. Strategic Poverty Action Plan:

Must be submitted by September 1^st. Since we are already doing so many of the items, and more, that came out of our Study Circles and Community Forum, we just need to capture them in a plan that includes:

§ Action plan description (What’s the project & why its important)

§ How will this address poverty?

§ Who is involved & their contact information

§ Action steps, including who is responsible and due dates

§ Indicators of success

The Steering Team will write this plan together via email – see related action items below.

c. Horizons Community Celebration:

Planned for Friday, August 14 at 5:30 PM – see related action items below & agenda for next Steering Team Meeting July 14 at end of minutes.

2. Action Items from this Meeting:

a. Visioning Process:

ü Linda – send examples of other communities’ surveys

ü All Steering Team members – submit ideas for survey to Marcia

ü Marcia – draft survey based on ideas submitted

ü Marcia – check on availability of a good county map to use for survey assignments

b. Strategic Poverty Action Plan:

ü Linda – Provide update on budget for Phase III activities (estimated $1500)

ü Linda – investigate setting up workshops for us on grant writing & fundraising, and other possible workshops.

ü Marcia – draft template for plan

ü All Steering Team – help finalize after survey results are compiled.

c. Horizons Community Celebration:

ü Vern – approach Tap Room, Lyle Hotel, Country Café about catering August 14 Celebration

ü Lori – draft flyer for celebration

ü Barbara – check with nephew for live music

d. Other Action Items:

ü Bob - contact Gorge Net for possible wi-fi hot spot at school & report at OLESS meeting on July 13.

ü Lori – make flyers & post for OLESS meeting on Monday July 13.

ü Vern – approach Lion’s Club to see if he can give updates on Horizons activities and create a better partnership with them

ü Linda – send out information on upcoming food preservation class (?July 27?)

ü Marcia – will serve as point of contact for Steering Team

Next Steering Team Meeting: Tuesday, July 14 - 6:00 PM at Old Elementary School (Potluck dinner meeting) Agenda: § Update on OLESS meeting (Vern) § Celebration Planning (all) § Survey Plan – final draft & implementation plan (all) § Lion’s Club update (Vern)